Records Management System (RMS)

Overview#

The Records Management System (RMS) provides incident reporting, arrest records, property tracking, and compliance management capabilities. The platform enables agencies to create, manage, and report on criminal justice records with NIBRS/UCR compliance, state reporting integration, and retention policy automation.
The system features blockchain-backed audit trails, form automation, and AI-powered data validation to support records management that meets FBI, state, and local reporting requirements.
Key Differentiators:

• NIBRS/UCR Compliant: Automated FBI reporting with real-time validation and error detection
• State Reporting Integration: Direct submission to state repositories (CJIS, CHRI, CLETS, etc.)

Key Features#

Incident Report Management#

Incident Reporting with NIBRS/UCR Compliance
Argus RMS provides a complete incident reporting system that guides officers through every required field, automatically validates data against FBI standards, and generates compliant reports for state and federal submission.
Incident Report Features:
Report Types Supported:

Arrest Records & Booking Management#

Complete Custody Management from Arrest to Release
Argus RMS provides integrated arrest and booking workflows that streamline the custody process, ensure accurate identification, and maintain complete documentation for court proceedings and state reporting.
Arrest & Booking Features:
Booking Intake Process:

Property & Evidence Tracking#

Chain of Custody Management Integrated with Evidence Systems
Argus RMS provides seamless property tracking from initial seizure through final disposition, with integration to Evidence Management for forensic items and Property Room for administrative tracking.
Property Management Features:
Property Categories:

Records Retention & Lifecycle Management#

Retention Policy Automation with Compliance Guarantees
Argus RMS implements sophisticated retention policies that automatically manage record lifecycles based on FBI, state, and local requirements, including automated expungement, sealing, and archival workflows.
Retention Policy Engine:
Federal & State Retention Rules:

FOIA & Public Records Management#

Automated Public Records Request Processing with Redaction
Argus RMS streamlines Freedom of Information Act (FOIA) and state public records requests with document assembly, automated redaction, and compliance tracking.
FOIA Request Management:
Request Intake & Tracking:

State & Federal Reporting Integration#

Automated Submission to State Repositories and FBI NIBRS
Argus RMS provides seamless integration with state criminal justice information systems and FBI reporting, eliminating manual data entry and ensuring compliance with federal and state mandates.
Reporting Integrations:
FBI NIBRS Submission:

Mobile RMS for Officers#

Complete Report Writing from Mobile Devices
Argus Mobile RMS enables officers to create, edit, and submit complete incident reports from field-deployed tablets and smartphones, reducing station time and improving report quality.
Mobile Features:
Field Reporting Capabilities:

AI-Powered Report Intelligence#

Automation Reduces Report Writing Time by significant
Argus RMS leverages artificial intelligence to streamline report creation, improve data quality, and reduce the administrative burden on officers.
AI Features:
Narrative Generation:

Use Cases#

• Organizations requiring efficient operational management
• Supervisors coordinating team schedules and resources
• Administrators overseeing organizational workflows
• Operations teams optimizing resource allocation

Integration#

• Automated Submission** - Daily batch submission to state criminal history repository
• Disposition Tracking** - Court outcomes update arrest records automatically
• Expungement Processing** - Automatic sealing of dismissed or expunged arrests
• Rap Sheet Generation** - Print certified criminal history documents
• NCIC Entries** - Wanted person, missing person, sex offender updates
• Property Management Features
• Property Categories
• Evidence** - Items related to criminal investigations (weapons, drugs, DNA samples)

Last Reviewed: 2026-02-23