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[Core Modules]

ePCR National Dataset and Regulatory Exports

Ambulance services are often asked to report the same episode of care in different national or regional formats depending on who receives the data.

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Ambulance services are often asked to report the same episode of care in different national or regional formats depending on who receives the data.

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Source reference

content/modules/epcr-national-dataset-exports.md

Last Updated

Apr 22, 2026

Category

Core Modules

Content checksum

e68e1b85d54c7c53

Tags

modulesgeospatial

Overview#

Ambulance services are often asked to report the same episode of care in different national or regional formats depending on who receives the data. One regulator wants a pseudonymised national return, another wants a structured quality dataset, and a cross-border partner wants the same encounter represented in a different national schema. Rebuilding that mapping manually for every programme creates reporting delay and governance risk.

The National Dataset Exports module gives the platform a controlled way to turn the operational ePCR record into jurisdiction-specific reporting outputs without asking crews to document the same case twice. A service can run local operations in one clinical workspace, then publish the correct dataset for Irish, UK, US, research, or shared-care reporting from the same underlying encounter history.

Diagram

flowchart TD
    A[Completed ePCR Encounter] --> B[Export Policy and Jurisdiction Check]
    B --> C[National Dataset Mapping]
    C --> D[Irish Reporting Profile]
    C --> E[NEMSIS-Compatible Profile]
    C --> F[JRCALC-Oriented Profile]
    C --> G[Research or Shared-Care Profile]
    D --> H[Governance Review]
    E --> H
    F --> H
    G --> H
    H --> I[Submission or Controlled Sharing]

Last Reviewed: 2026-04-22 Last Updated: 2026-04-22

Key Features#

  • Multi-Profile National Returns: Generate the same encounter in different reporting profiles so a service can support more than one national or contractual reporting obligation from one documentation workflow.

  • Irish Pre-Hospital Reporting: Support the Irish national return pattern for ambulance activity and quality reporting without requiring a separate data collection process outside the ePCR workflow.

  • NEMSIS-Compatible Export: Produce a US-style EMS reporting output for agencies, state programmes, or partners that expect NEMSIS-aligned structure.

  • JRCALC-Oriented Export: Support UK-style structured returns for services, pilots, or partner programmes working to JRCALC-aligned reporting expectations.

  • Tenant-Level Export Policy: Let each organisation decide which national profile is active for its environment so one shared platform can serve multiple jurisdictions cleanly.

  • Pseudonymised Reporting for Secondary Use: Support national reporting and analytics use cases without exposing more patient-identifying information than the receiving workflow requires.

  • Human Review Before Submission: Give reporting teams a reviewable output that can be checked by governance or quality teams before external submission.

  • Export Audit History: Preserve when a dataset was generated, which reporting profile was used, and what period it covered so services can evidence submission activity later.

Use Cases#

  • Irish Ambulance Service Return: A service produces its scheduled national activity submission from the live ePCR record instead of maintaining a second spreadsheet-based reporting process.

  • Cross-Border Operating Model: An operator serving more than one jurisdiction keeps one field workflow but issues different reporting outputs depending on the receiving regulator or partner programme.

  • Clinical Quality Programme: A governance team extracts a structured encounter set for stroke, STEMI, or non-conveyance review without asking crews to re-enter case data in a quality portal.

  • Research and Improvement Work: A service prepares a controlled export for audit, service redesign, or approved research using the same documented encounter record that supported operational care.

  • Commissioned Service Reporting: A contracted specialist unit provides the funder with the format they expect while still documenting care in the platform's standard clinical workspace.

Integration#

  • Electronic Patient Care Report Clinical Workspace: The export profiles use the encounter, handover, intervention, and audit data already captured during care delivery.

  • Clinical Governance and Audit: Review teams can validate completeness and quality before a dataset leaves the platform.

  • National Services and Health-System Connectors: Where a receiving authority or health programme supports digital submission, the export module becomes the bridge between the operational ePCR and the national reporting channel.

  • Analytics and Data Warehouse Workflows: The same structured outputs can support internal performance analysis and approved downstream data-sharing programmes.

Open Standards#

  • NEMSIS v3.5: supports export into the widely adopted EMS reporting structure used by US-aligned emergency medical services programmes.

  • HL7 FHIR R4 Bulk Data Access: supports larger-scale secondary-use and data-lake style exchange where a receiving programme consumes standards-based healthcare data export.

  • SNOMED CT: clinical concepts can remain interoperable when exported into structured downstream reporting and analytics workflows.

  • ICD-10 and ICD-10-AM: diagnosis and outcome coding can be aligned to common reporting and quality-review vocabularies.

  • CSV and JSON: the module supports common open data interchange formats for regulated reporting, quality review, and controlled analytics workflows.