License Management

Overview#

The License Management module provides comprehensive software licensing orchestration, enabling organizations to manage license keys, seat assignments, compliance tracking, and entitlement enforcement. It supports perpetual, subscription, trial, floating, node-locked, and site license models across on-premises, cloud, and hybrid deployments.

Key Features#

Secure License Key Generation - Cryptographically secure license keys with tamper-proof structures, hardware binding options, and digital signature verification for authenticity.
Multiple License Models - Support for perpetual licenses, subscription-based entitlements, time-limited trials, floating (concurrent user) licenses, node-locked installations, and organization-wide site licenses.
Seat Management - Real-time seat allocation tracking with utilization dashboards, automated assignment/reclamation workflows, capacity planning forecasts, and self-service administration.
Automated Seat Reclamation - Detect inactive users and automatically reclaim unused seats based on configurable inactivity thresholds. Integration with directory services ensures seats are recovered when employees leave the organization.
Compliance Monitoring - Real-time compliance status with violation detection for over-allocation, unauthorized activations, geographic restrictions, and version restrictions. Proactive alerts at configurable capacity thresholds prevent non-compliance.
Audit Trail - Complete, immutable event logging for license generation, activation, deactivation, seat assignments, transfers, and compliance events. Export-ready reports for vendor audits with one-click generation.
Entitlement and Feature Management - Granular control over software features, modules, and capabilities at the license level. Dynamic feature enablement and disablement without software reinstallation.
Version Management - Control access to major, minor, and patch versions. Support for maintenance subscription models with upgrade eligibility tracking.

License Types#

Perpetual - One-time purchase with lifetime usage rights, optional maintenance subscriptions for updates, and transfer capabilities with approval workflows.
Subscription - Time-limited access with automatic renewal, grace periods, prorated upgrades/downgrades, and feature access tied to active subscription status.
Trial - Time-limited evaluation periods (configurable duration), with optional feature limitations and automatic conversion to paid on purchase.
Floating - Concurrent user licensing with check-out/check-in, queue management, and usage analytics per user and department.
Node-Locked - Tied to specific hardware or virtual machines with deactivation/transfer workflows for hardware changes.
Site License - Unlimited usage within organizational boundaries, with optional geographic or departmental restrictions.

Use Cases#

Software asset management with centralized tracking of all licenses, seats, and entitlements across the organization.
Compliance preparation with automated audit reports, compliance scores, and one-click documentation packages for vendor audits.
Cost optimization through seat utilization analytics, automated reclamation of inactive licenses, and right-sizing recommendations for renewals.
Feature-based licensing with modular entitlement control, add-on module management, and upsell opportunity identification.
Multi-model licensing for organizations with diverse software assets requiring different licensing approaches.

Getting Started#

Configure License Types - Define the license models and entitlements for your software products.
Import Existing Licenses - Migrate current license records and seat assignments into the platform.
Set Up Compliance Policies - Configure capacity thresholds, expiration alerts, and compliance monitoring rules.
Enable Self-Service - Allow administrators to assign, transfer, and reclaim seats through the self-service portal.
Schedule Audits - Configure automated compliance scans and reporting schedules.

Availability#

Enterprise Plan: Included
Professional Plan: Core license management included; advanced compliance and entitlement features available as add-on

Last Reviewed: 2026-02-05